Privacy Policy

Last updated: 04 February 2026

1. Introduction

Welcome to [Your Website Name] (“we”, “our”, or “us”).
We value your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and protect your information when you visit our website [insert website URL].

By using our website, you agree to the practices described in this policy.

2. Information We Collect

We may collect the following types of information:

2.1 Information You Provide Voluntarily

When you interact with our website, for example by completing a Forminator form, we may collect:

Your name, email address, and any other information you provide in the form.
Messages or files you submit via our contact, registration, or feedback forms.

2.2 Automatically Collected Information

When you visit our site, certain data is collected automatically through cookies and analytics tools:

IP address and approximate location.
Browser type, operating system, and device information.
Pages visited, time spent on pages, and referral sources.

This data helps us understand how visitors use our website and improve user experience.

3. Cookies and Consent

Learn more

Name	Description	Duration
__utmc	Used only with old Urchin versions of Google Analytics and not with GA.js. Was used to distinguish between new sessions and visits at the end of a session.	End of session (browser)
__utmz	Contains information about the traffic source or campaign that directed user to the website. The cookie is set when the GA.js javascript is loaded and updated when data is sent to the Google Anaytics server	6 months after last activity
__utmv	Contains custom information set by the web developer via the _setCustomVar method in Google Analytics. This cookie is updated every time new data is sent to the Google Analytics server.	2 years after last activity
__utmx	Used to determine whether a user is included in an A / B or Multivariate test.	18 months
_ga	ID used to identify users	2 years
_gali	Used by Google Analytics to determine which links on a page are being clicked	30 seconds
_ga_	ID used to identify users	2 years
_gid	ID used to identify users for 24 hours after last activity	24 hours
_gat	Used to monitor number of Google Analytics server requests when using Google Tag Manager	1 minute
_gac_	Contains information related to marketing campaigns of the user. These are shared with Google AdWords / Google Ads when the Google Ads and Google Analytics accounts are linked together.	90 days
__utma	ID used to identify users and sessions	2 years after last activity
__utmt	Used to monitor number of Google Analytics server requests	10 minutes
__utmb	Used to distinguish new sessions and visits. This cookie is set when the GA.js javascript library is loaded and there is no existing __utmb cookie. The cookie is updated every time data is sent to the Google Analytics server.	30 minutes after last activity

4. Use of Google Analytics

We use Google Analytics to analyze website traffic and usage patterns. Google Analytics uses cookies to collect information such as:

Pages visited
Time spent on the site
Browser and device type

This data is processed in accordance with Google’s Privacy Policy.

If you wish to opt out of Google Analytics tracking, you can:

Disable analytics cookies in our consent banner, or
Use Google’s Analytics Opt-Out Browser Add-on

5. How We Use Your Information

We use the information we collect to:

Respond to inquiries or messages you send through Forminator forms.
Improve our website, services, and user experience.
Analyze website performance and visitor behavior (in aggregate form).
Comply with legal obligations.
We do not sell, rent, or trade your personal data to third parties.

6. Data Retention

We retain personal information only as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law.

7. Data Sharing

We may share limited information with:

Service providers who assist us in website hosting, analytics, and technical support.
Legal authorities, if required to comply with applicable laws or lawful requests.
All third-party services we use (e.g., Google) are required to handle data responsibly and in compliance with data protection laws.

8. Data Security

We take reasonable technical and organizational measures to protect your personal data against unauthorized access, loss, or misuse. However, please note that no online service is completely secure.

9. Your Rights

Depending on your jurisdiction (e.g. GDPR, POPIA, CCPA), you may have the right to:

Access, correct, or delete your personal data.
Withdraw consent for non-essential data processing.
Request a copy of the personal information we hold about you.
Lodge a complaint with a relevant data protection authority.

You can exercise these rights by contacting us at [insert contact email].

10. Links to Other Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites.

11. Updates to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a new “Last updated” date.

12. Contact Us

If you have questions about this Privacy Policy or how your data is handled, please contact:

Visit Stellenbosch
Email: info @ visitstellenbosch DOT org
Website: https://businesstravel.visitstellenbosch.org
Address: 47 Church Steet, Stellenbosch, South Africa